Department Vision:

Distinguished communication between the university and its internal and external audience in accordance with the highest organizational and administrative standards.

Deparments Message:

Representing the university and presenting a distinctive image of the university to official delegations and visitors to the university in order to provide the best services efficiently and competently, and work on coordinating the various activities to be organized at the university and participating in the strategic plans of the administration.

Department Goals:

• Distinguished service for university guests.
• Representing the university and presenting a bright image of the university and its management.
• Participate in organizing special events for the university with the highest organizational and administrative standards.
• Reaching the highest organizational standards by managing and organizing scientific conferences and symposia
• Providing excellent service to visitors and examinees from faculty members

Department Units:

• Seminars and Conferences Unit
• Visiting Professors Unit
• Halls Unit
• Ceremonies Unit

Department Tasks:

• Reception and farewell to visiting professors, external examiners and contractors to and from the airport
• Providing housing and transportation for visiting professors, external examiners and contractors (according to the procedures followed)
•  Receiving university guests from officials and official delegations
•  Preparing visits programs for official delegations
• Taking over the tasks of organizing events held at the university in coordination with the various bodies inside and outside the university
• Supervising the ceremonies of all ceremonies attended by His Excellency the Director and the university’s vice-deans outside the university
• Follow-up on affairs related to the organization’s arrangements for events inside and outside the university
• Reserving halls for university units for holding lectures, meetings, seminars, conferences, and others
• Addressing and coordinating with the authorities concerned with such events, and preparing the halls for the events with their full contents
• Coordination with the university city for female students and the Deanship of Electronic Transactions to transmit the events of events via closed circuit television
• Approving and sealing the media posters that are received by the administration and coordinating with the Services Department to distribute them at the university
• Preparing welcome boards, booking and coordinating exhibitions held at the university and providing the necessary services for them
• Issuing the necessary approvals for conferences and scientific symposia held inside and outside the university
• Issuance of necessary visas for participants in conferences and symposia of the university
• Providing housing for participants in seminars and conferences (according to the procedures followed)
• Coordination with other departments  on the additional services provided to the conference by the Department
• Issuing the necessary approvals to host visiting professors and external debaters from the Ministry of Education and the Ministry of Foreign Affairs
• Coordination of housing and transportation for visiting professors and external discussants
• Coordination of transportation and boarding orders for visiting professors and external discussants